Collecting photos from a company event

Why bother

Nobody at the office wants the job of chasing down everyone's pictures after the party. This makes that job a lot smaller.

Event photos are useful for internal newsletters, recruiting pages and next year's planning. Staff also like having them. The trouble is that after the event, nobody wants the job of asking everyone for their pictures.

Make sharing effortless

Put a code on the tables, on the name badges, or on the slide before the opening talk. Avoid anything that needs an app or a company login, particularly if contractors and guests are attending. Tell people what the photos are for at the same time.

Be clear about how photos will be used

There's a big difference between a private gallery for attendees and photos on the company website. Tell people which it is, and get proper consent before using identifiable photos in marketing. Depending on where your staff are, privacy law may require this, so check with whoever handles compliance.

Review before you publish

Company parties produce some photos that are better left unpublished. Use approval so that someone reviews uploads before they appear, and agree beforehand who that person is. It shouldn't be left to whoever happens to be sober at the end of the night.

Multi-day events

For conferences, sort photos by day and share each day's highlights the next morning. People see them while they're still at the event, which also encourages more sharing for the rest of the conference.